Generative AI: Ethical Use and Acknowledgement

At ICMS, we encourage the positive contributions of generative artificial intelligence (AI) tools and promote their ethical use in learning and teaching. In line with this vision, we have developed a comprehensive approach to guide the responsible and effective institution-wide integration of AI.

Artificial Intelligence (AI) Policy: this Policy outlines ICMS’s commitment to the responsible development and use of AI technologies. It balances innovation and the benefits of AI with ethical considerations, institutional and societal values, and risk mitigation.
Artificial Intelligence in Education (AIED) Framework: this Framework serves as a strategic guide for integrating AI in learning and teaching. It emphasizes ethical use, academic integrity, and preparing students for an AI-influenced workplace.
Use of Artificial Intelligence (AI) in Assessment Guidelines: these guidelines are crucial for the ethical implementation of AI in assessments.

Artificial Intelligence Policy

AIED Framework

Artificial Intelligence (AI) and AI (Academic Integrity)

Inappropriate use of AI may lead to breaches of academic integrity, including plagiarism, fabrication or falsification of content, collusion, contract cheating, or fraud etc. This misconduct may occur under the following circumstances:

Using AI in an assessment where the assessment brief has explicitly stated it cannot be used;
Using AI in a mode or with a tool when the assessment brief has explicitly restricted the use of AI in that mode or tool, and that it cannot be used in an assessment; and
No acknowledgement of the use of AI in the assessment.

Refer to the Academic Integrity Policy and Academic Integrity Procedures for details.

The flow chart below assists you to understand the referencing requirements when using AI tools and how to avoid academic misconduct.

Yes, you can!

Below are instances where the application of generative AI may be deemed appropriate and is designed into assessments (not limited to):

Appropriate Use of AI

Approved by lecturer

• If it is instructed in the assessment brief that AI tool(s) is permitted or requested with appropriate acknowledgement;

For revision & learning

For refining the writing

If referenced and acknowledged

For ELICOS students

No you can’t!

AI should not be used to create assessment answers if it is clearly instructed in the assessment brief that it is not permitted.

Inappropriate Use of AI

Not permitted or used in a way it is not allowed

If the assessment brief explicitly states that the use of AI is not allowed for a specific assessment, and a student disregards this instruction and still utilises it, it is considered academic misconduct;

Writing the assessments, code, or creating artwork

Doing research for the assessments

AI materials are not declared

For ELICOS students

Reminder: Check your Assessment brief in your Moodle subject site for detailed instructions.

Declaration of the AI Generated Material

It is essential for a student to include a declaration that provides an explanation of what AI tools, if any, have been used to generate material in the assessment. In these situations, the student should include a declaration which:

Provides a written acknowledgment of the use of generative AI,
Specifies which tool was used,
Includes descriptions of how the information was generated,
Identifies the prompts used, and
Explains how the output was used in the work.

You can download the AI Declaration Form from the ‘Assessment Information’ section on Moodle.

See one example below.

Example:

I acknowledge the use of ChatGPT (https://chat.openai.com/) to generate materials for background research and self-study in the drafting of this assessment. I entered the following prompts on DD/MM/YYYY:

‘Write a 50-word summary about XXXXX. Write it in an academic style. Add references and quotations from XXXXXX.’

The output from the generative AI was adapted and modified for the final response

Fore more information and examples please check your Style Guide on Moodle.

In-text Citations for Generative AI tools and Reference Lists

APA Journals has policies on the use of generative AI in scholarly materials: https://www.apa.org/pubs/journals/resources/publishing-policies?tab=3.

These guidelines are for authors submitting their work to APA scholarly publications. The new guidance is as follows:

‘For this policy, AI refers to generative LLM AI tools and does not include grammar-checking software, citation software, or plagiarism detectors.

When a generative artificial intelligence (AI) model is used in the drafting of a manuscript for an APA publication, the use of AI must be disclosed in the methods section and cited (see below).
AI cannot be named as an author on an APA scholarly publication.
When AI is cited in an APA scholarly publication, the author must employ the software citation template, which includes specifying in the methods section how, when, and to what extent AI was used. Authors in APA publications are required to upload the full output of the AI as supplemental material.’

ICMS recommend following the recommendation from APA Style (7^th edition) on how to cite ChatGPT: https://apastyle.apa.org/blog/how-to-cite-chatgpt

Basic format:

Company. (Year). Name/Title (Version) [Type]. URL

As the author, use the name of the company/creator/developer that created the AI model;
As the year, use the year of access;
As the title, use the name of the AI model;
As the version, identify the version used by the company/creator/developer, e.g., Version 1.0 or May 29 Version;
The type describes the AI’s function (e.g. Large language models, Text-to-image models, Virtual assistants, Image recognition systems, Financial forecasting systems…);
As the URL, use the direct URL available to access the model.

See one example below.

Example:

When prompted with “Is the left-brain right brain divide real or a metaphor?” the ChatGPT-generated text indicated that although the two brain hemispheres are somewhat specialized, “the notation that people can be characterized as ‘left-brained’ or ‘right-brained’ is considered to be an oversimplification and a popular myth” (OpenAI, 2023).

Reference

OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]. https://chat.openai.com/chat